All materials referred to in this post can be found here.
PARENTS: If your child's school is using Google Classroom and has enabled Guardian Summaries, your job is easy. All you have to do is click "Accept" when you receive the email from ...@classroom.google.com. It will look something like the screenshot you see below:
After you click the blue ACCEPT button, you'll get an option to choose the frequency of the emails you receive (daily or weekly) and your time zone. Presumably, this will keep the summaries from coming to you at 3 a.m. and waking you up.
If you don't get the invite, check your email's SPAM folder. The email should come from a "no reply" email address and that may push it into SPAM. If you still don't get the invite, ask your child's teacher to remove your address and re-add you. This will remove you from all classes where you have been invited, but that's ok because you didn't get the invite anyway. If that STILL doesn't work, create a new Gmail email address and ask the teacher or system administrator to invite that address. Remember, you can always forward messages to your existing account so that you don't have to permanently change your address.
If you STILL don't get the email, the problem most likely is that your email provider is blocking emails from Google at the server level before they get to your inbox. This is a problem that neither we nor Google will likely be able to solve; however, there are two possible workarounds.
1. Sign up for a Gmail account here. If you don't want to check another email address, you can use these directions to forward email from that account to your current account.
2. Contact your email provider and ask them to release the emails from Google Classroom. they will be looking for messages from @classroom.google.com.
If you choose to enact solution 1 above, you would then need ask your child's teacher to add your new Gmail address to Google Classroom.
1. Sign up for a Gmail account here. If you don't want to check another email address, you can use these directions to forward email from that account to your current account.
2. Contact your email provider and ask them to release the emails from Google Classroom. they will be looking for messages from @classroom.google.com.
If you choose to enact solution 1 above, you would then need ask your child's teacher to add your new Gmail address to Google Classroom.
TEACHERS: Your job is a bit more difficult, and depending on the settings your Google Apps System Administrator has chosen, this next step could be a tad time consuming. However, it will also be WORTH IT.
Scenario 1: Your Admin has allowed YOU to invite guardians. Below you will see a gif showing you how to invite a guardian manually if this feature has been enabled for you. Here are some written directions.
Scenario 2: Your Admin has added guardians to Classroom. This is a dream come true! In this case, just go to the Students tab in your classroom and toggle the switch beside "Include this class." You'll also need to decide if you want to add ALL the classes you teach or just this one. Both options are pictured below.
GAFE SYS ADMINS:
You also have some work to do, and as you can see from the directions above, everyone is counting on you (as usual)! There are also two scenarios for you to consider.
Scenario 1: Teachers are already contacting students' guardians. They already know who those guardians are and presumably there is a system in place so that they know when a guardian becomes not a guardian anymore or is added. Considering this, it is possible to allow teachers to add guardians themselves. They may even ask you for this privilege because they will be able to keep this information updated themselves. In this case, please watch the video below to learn how to allow teachers to manually add guardians.
Scenario 2: Your district collects and maintains guardian data and you take the responsibility seriously. You want there to be ONE system that houses this information and you want to maintain control of it. In this case, you will want to populate guardian data yourself.
Before you set up the script or begin the process, email parents AND teachers to let them know what's going on. Here are some email templates you can use. Don't forget to replace the GREEN text with your school's information.
FOR THE REAL TECHNICAL PEOPLE: In order to automate this process, you will have to install GAM (Google Apps Manager). You can get it from Github here and you can learn how to use it here. Once you get GAM installed, please see this example Script and CSV file Mike Wallace has generously provided. This script will work for districts with up to 3000 students; larger districts will need a more complicated setup to mitigate the time it takes to download a list of invites from Google. If you need help with this process, please feel free to contact friEdTechnology for a quote here.
We sure hope this helps! Please let us know in the comments or on YouTube if you have any further questions or anything to add!
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